Recording / Indexing

Fight Fraud, Get Timely Updates, and Improve Record Keeping With New ClerkAlert Notification System

The Legal Records Division of the Jefferson County Clerk's Office is the official repository for Jefferson County, and we are always looking for new ways to provide VIP service.

ClerkAlert is a new notification system that notifies property owners about records filed in their name or business name, and notifications can now be received by email or text. ClerkAlert helps prevent mistakes, fraud, or errors by creating an extra layer of security by opting for electronic notifications when there are changes to your property. This notification system protects against scams, gives more notice, and delivers better record-keeping, and the information comes straight to your phone or inbox.

For a first-time subscriber: Fill out the ClerkAlert application with your first and last name, an email address and the number where you want to receive texts. You'll get an email and text confirming you've signed up.

For those who have already subscribed: If you already have ClerkAlert set up for your name or variations of your name, you'll need to fill out the form again. It will ask if you delete/remove or disable the current registration. Answer yes. Then go ahead and fill out a new application for each name or variation of your name. Then include the email address and phone number.

You may sign-up for ClerkAlert, a free service of the Jefferson County Clerk's office. This service is offered to the general public under our standard disclaimer of warranty found here: jeffersondeeds.com/disclaimer

Click here to get started.

ATTENTION: The Jefferson County Clerk's Office Legal Records Division now accepts Electronic Filings.

To find out how you can submit your documents electronically contact one of the following vendors:

CSC
Website: erecording.com
Phone: 866.652.0111

EPN
Website: goepn.com
Phone: 888.325.3865

Simplifile
Website: simplifile.com
Phone: 800.460.5657

Do business under assumed name
click to download

Discontinue business under assumed name
click to download

These departments are responsible for recording and indexing all legal real estate documents.

The following documents are accepted:

Mortgages

Deeds

Powers of Attorney

Corporations

Wills and name changes

Assignments and Releases

Liens

Fixture filing / UCC Filings

Corporation Document Type Fees

Kentucky Revised Statue Section 64.012 as amended by House Bill 537, mandates the following fee changes:

Articles of Corporation: $46

Articles of Amend: $46

Certificate of Authority: $46

Discontinuing a Business Name: $46

Partnerships: $46

Registration of DBA (Sole Property): $46

Registration of DBA (Sec. of St.): $46

Statement of Change: $46

Registration of DBA: $46

Reasons for rejection of documents:

1. Original document not presented for recording.

Property is not in Jefferson County, Kentucky.

3. Grantors or grantees names are not legible for indexing.

4. The print on the document is not dark enough to be picked up on a copier or in the scanner.

5. The documents have not been signed.

6. Names and dates required in the Notary Statement are omitted.

7. The document does not have a signed Preparation Statement; which must include the printed or typed name, address, city, state, zip and signature of the individual that prepared the document. The Preparation Statement can go anywhere on the document; however, it is usually placed on the signature (last) page.

8. A deed does not have a Consideration Statement as required by law as of July 1990. (The Consideration Statement must be notarized and must include the fair market value of the property, and the addresses and signatures of the grantor and grantee.)

9. Statute is not cited on deed regarding exemption of transfer tax.

10. Notary’s signature and commission’s expiration date doesn’t appear on document.

11. Mortgage amount and maturity date not stated on document.

12. The address of the grantee doesn’t appear on a deed, an assignment and a mortgage.

13. Referenced exhibit is not attached when document states “see exhibit A”.

14. Corporations, doing business under an assumed name, are not registered with the Secretary of State.

15. Case number not included on Lis Pendens, judgment and releases of said documents.

16. Fixture filing states, “to be recorded in Real Estate Records” and a property description or source of title is not referenced.