b'So, how does electronic recording work?Lets step through the process:Step 1 - Send Step 4 - RecordCustomers electronicallyAfter they have been scan, upload and submitreviewed, documents are documents through aprocessed, indexed and Web-based service, likeofficially recorded with the Simplifile, for recording. JCCO.Step 2 - Receive Step 5 - ReturnThe JCCO receives theThe JCCO returns the re-JCCOdocuments electronicallycorded documents back to for processing throughthe customer electronically, its recording and index- automatically confirming ing software, called Thethat the documents have Registry. been recorded.Step 3Review Step 6 - CollectDocuments are reviewedThe next business day the by deputy clerks in theJCCO receives an elec-Deed Room. Should theytronic fund transfer con-find any errors, the docu- JCCO taining the recording fees ments can be rejected andcollected from the custom-electronically returned toer by Simplifile.the customer for correction.records system vendor, Business Information Systemspand the service.On February 26, 2020 we asked Sim-(BIS), about installing electronic recording software.Weplifile to remove the restrictions we put in place for the signed an agreement with Simplifile, the largest submit- pilot project and open the program to all our customers.ting vendor in the electronic recording industry, to actAs of March 4, 2020, we will be adding two more sub-as a clearing house for customers who want to submitmitting vendors eRecording Partners Network (ePN) and documents to our office.We recruited one of our largestCorporation Service Company (CSC).With the addition recording customers, the real estate closing firm of Pittof those vendors, the JCCOs electronic recording ser-and Frank, LLC, to serve as the guinea pig for ourvices will be available to any customer anywhere in the pilot.In late December of 2019 BIS arrived at the JCCOUnited States.to train Legal Records personnel, and we began to test the system. By using the JCCOs electronic recording service cus-tomers will no longer have to mail or physically carry land After a few initial computer problems, on the after- records documents to the courthouse, although they noon of Friday, January 3, 2020 Evelyn Mayes of thecan still do that if they want.Electronically submitted Legal Records Division processed the first document, adocuments will arrive at the JCCO within seconds after Deed of Release, to be electronically recorded in Jeffer- they are submitted.Recording fees are collected at the son County. time of document submission and deposited in a JCCO account the next day.A faster, more efficient recording Since our pilot program has proven that electronicmethod is good for our customers and good for the recording works at the JCCO, weve been working to ex- Jefferson County Clerks Office.5'